Greek House Requirements

🏛️ Woodcrest University Greek Life

Charter, Requirements, and Status Guidelines

Document Type: OOC Governance Document
Purpose: Define baseline requirements for Greek organizations to be officially chartered by Woodcrest University and eligible for Greek Council participation.
Revision: 01.05.26

📜 Overview

This document establishes the operational and governance standards for Greek organizations at Woodcrest University, including:

  • Requirements for founding a new Greek house
  • Charter maintenance expectations
  • Resource allocation
  • Disqualification and reinstatement procedures
  • Evaluation and enforcement criteria

These standards apply equally to all current and future Greek organizations.

🧾 1. Charter Requirements and Maintenance

🏗️ Founding a New Greek House

The following requirements apply specifically to the creation of a new Greek organization at Woodcrest University.

🏘️ Greek Row Capacity

  • Greek Row has a hard cap of 5 houses
  • This limit will remain in place for the foreseeable future
  • New Greek houses may only be approved if a slot becomes available due to:
    • Charter revocation
    • Voluntary dissolution
    • Administrative restructuring of Greek Row

Approval of a new Greek house does not guarantee immediate placement on Greek Row unless capacity exists.

👑 Founding President Eligibility

  • Each proposed Greek house must designate a Founding Charter President
  • The Founding President must:
    • Have been an active member of Woodcrest for a minimum of 9 consecutive months
    • Be in good standing with:
      • Woodcrest University
      • The Admin Team
      • Any prior organizations or leadership roles
  • The Founding President is the primary accountable party during the chartering and probationary phases

📜 Founding Review Criteria

In addition to all standard charter requirements, new Greek houses will be evaluated on:

  • Clear founding values, mission, and identity
  • Long-term sustainability and leadership continuity
  • Non-redundancy with existing Greek organizations
  • Alignment with the tone and culture of Woodcrest Greek life

Approval is not guaranteed solely by meeting minimum requirements.

👥 Membership Requirements

  • Minimum of 5 active members required to maintain Greek status
  • Active member defined as consistent participation in house meetings and activities
    • Includes pledges
  • Required leadership structure:
    • 1 President
    • At least 2 officer positions
      • Examples: Vice President, Social Chair, Pledge Mentor Lead
  • Members must be:
    • Enrolled Woodcrest University students, or
    • Legacy members who remain consistently active participants
  • Co-ed houses are not permitted official Greek status at this time

🎉 Activity Requirements

  • Host at least 2 public events between Rush periods
    • Public events are open to townfolk outside of the University and or Greek life
    • Examples:
      • Charity fundraisers
      • Community service events
      • Open parties
  • Participate in at least 1 roleplay-focused campus-wide event between Rush periods
    • Campus-wide events are exclusive to the student body
    • Examples:
      • Academic competitions
      • Sports tournaments
      • University traditions
      • Student showcases
  • Host at least 1 house event per month
    • Open to all members of the respective house
    • Examples:
      • House dinners
      • Brotherhood or sisterhood activities
  • Hold regular chapter meetings
    • Minimum requirement: bi-weekly
  • Maintain consistent on-sim presence and activity
    • Determined through fulfillment of membership and activity requirements

⚖️ Conduct Requirements

  • Abide by all Woodcrest University rules and policies
  • Submit all pledge and membership activities to the Admin Team for approval before implementation
  • Maintain good standing with the Greek Council
  • Uphold values of:
    • Community
    • Scholarship
    • Leadership

🛠️ Operational Requirements

  • Provide an updated active membership roster to Admins during the 1-week period prior to Rush
  • If placed on probation:
    • Meet all improvement criteria within 4 months of probation issuance

🏺 Greek-Specific Requirements

  • Unique letters, colors, and symbols that do not conflict with existing houses
  • Clear founding values and mission statement
  • Defined recruitment and new member education process
  • Charter approval required from:
    • Greek Council
    • Admin Team

🧰 2. Resource Allocation for Greek Houses

✅ Basic Resources

  • Access to Greek Council meetings and voting rights
  • Official participation in Rush events
  • Ability to create and host official Greek events

⭐ Additional Resources (Subject to Availability)

  • Access to campus facilities for events
  • Eligibility for university funding for approved events
  • Inclusion in:
    • Greek Week
    • Other Greek-exclusive activities

Note: These resources do not include housing on Greek Row, which is subject to availability and separate qualification criteria.

🚫 3. Disqualification Criteria

A Greek organization may lose its charter if any of the following occur:

  • Membership falls below 5 active members for more than 4 consecutive months
  • Failure to meet minimum activity requirements for 1 consecutive Rush cycle
  • Serious violations of Woodcrest University policies
  • Failure to adhere to approved pledge or membership activities
  • Failure to meet probation improvement criteria within the 4-month timeframe
  • Voluntary surrender of charter by organization leadership

🔁 4. Reinstatement Process

📝 Application Phase

  • Submit a formal written application to the Greek Council
  • Include:
    • Current membership roster
    • Leadership structure
    • Plan to meet all charter requirements
  • Address how previous issues have been resolved, if applicable

🔍 Review Phase

  • Greek Council reviews the application
  • A hearing is scheduled with the organization
  • The organization presents its case
  • Greek Council votes on a recommendation

🏁 Approval Phase

  • If approved by Greek Council:
    • Application is forwarded to the Admin Team
  • The Admin Team makes the final determination
  • If approved:
    • The organization enters probationary status

⏳ Probation Phase

  • Organization must meet all requirements for one full Rush cycle
  • Regular status reports submitted to Greek Council
  • Full charter restored upon successful completion

⚠️ 5. Extenuating Circumstances

The Admin Team recognizes that exceptional situations may arise.

  • Houses may request temporary exemptions from specific requirements with proper documentation
  • Extenuating circumstances may include:
    • Major sim-wide events affecting activity
    • Significant membership transitions
    • Technical issues affecting participation
  • Requests must be submitted in writing to the Admin Team
  • Decisions are made on a case-by-case basis

📊 6. Performance Evaluation

Greek houses will be evaluated on:

  • Active member count and retention
  • Campus and community involvement
  • Adherence to university policies
  • Fulfillment of all stated requirements

🚀 7. Implementation Timeline

  • These requirements take effect immediately upon approval
  • Existing houses must ensure compliance
  • New applications will be evaluated under these criteria immediately

📌 Final Note

This document provides clear and consistent operational standards for Greek organizations at Woodcrest University.
It does not re-litigate past decisions regarding specific organizations.

These guidelines apply equally to all current and future Greek houses.